How to Keep Employee Time

Written by: Allied Time

Your employees are your most valuable asset, but their time is theirs. That’s why it’s important to both parties that a business accurately track an employee’s time and attendance. It can help the employer spot weak spots in the staffing ahead of time, and it’s good the employee too. Time cards will track all time, including overtime that an employee works, so there is little room for time card disputes when the results are finalized. Whether you use an online time clock or an onsite punch card system, keeping track of time is extremely important for the payroll of your business.

On the Web

Employers with workers who log in remotely may benefit from a Web based time clock. These applications are hosted online, and offsite, which is good for backup purposes. With time punches in the cloud, HR can pull the data as needed. Employees also have the freedom to review previous punches and make corrections well before it’s time for HR to do payroll. Some applications also include a tool to easily download employee time sheets in a format of your choosing.

Onsite

Most employers with workers that come and go in-house rely on a time clock that is located on site. Usually the clock is in the break room, or very near to the entrance of the building. The employee should also have some form of time piece that allows access to the time machine. It could be a card that the employee slides through a card reader, or it could be a thumb print scanning machine that tracks employees by their fingerprint. Some companies even use a system of fobs to track employees as they move throughout the building, keeping time stamps of the rooms they enter and at which times.

Time Stamps

As an alternative to the online time clock, you can use a variety of time stamps to loosely determine an employee’s time. This is perfect for solopreneurs who are looking to work with only one or two other people on a team. You can use certain applications, like your email box, to track when an employee arrives and leaves for work. It’s informal, and there is plenty of room for error, but it could help a small team launch. Just remember to add a more formal time piece as you scale.

Final Thoughts

An employee’s time is his most valuable asset, and he expects to be paid for his hours worked. Be sure that the time clock solution you choose is something everyone in the building understands.

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